CITY OF RINGGOLD DEPOT
RENTAL INFORMATION

• An application form for renting the Ringgold Depot can be found on this Website under “Forms”.  Depot rental reservations are made through Pam Green.
  Contact her at 423-255-3887.
   
• The Depot Theater/Community Room may be used on a Reservation Basis ONLY, subject to the fees, rules, and requirements of the City’s Application and Rental Information. Any individual or group wishing to use the Depot facilities must complete and submit an application, which is available at Ringgold City Hall during normal business hours. Individuals must be 21 years of age to reserve the Depot.
   
• Adequate adult supervision must be present at all times.
   
• All activities conducted must be in compliance with all laws, ordinances, rules, and regulations of the Federal Government, the State of Georgia, and the City of Ringgold.
   
• The right to use the Depot Theater/Community Room can be revoked at any time due to misconduct, falsification of information on application, misuse of property or failure to comply with all federal, state, or city laws ordinances, rules or regulations by any individual, group, and organization. The City of Ringgold also reserves the right to prohibit any use of the Depot, which is contrary to public safety and welfare. A City representative will have the right to enter the Depot during any event.
   
• The Depot must be clean and left in the same condition as when rented.
   
• The Deposit will be refunded when the key is returned and after an inspection is made of both the inside and outside of the Depot premises by a City Representative. In the event the Deposit will not cover to cost of cleanup or repairs the Renter will make arrangements with the City of Ringgold to pay all cost. Any and all cost of clean up or repairs will be deducted from the Deposit.
   
• Due to the event scheduling, the Depot and outside premises should be unoccupied by the end of the rental time. 
   
• Payment – 
  1. Deposit is to be paid when reservation is made.
  2. Rental Fee is to be paid no later than two weeks before the rental date.

• Cancellation Policy –
  1. A 14-DAY WRITTEN NOTICE is required, before the event, to cancel a reservation.  When the City receives a cancellation notice before the required 14-day period, all of the Renter's deposit and rental fee will be refunded.
  2. A notice to cancel a reservation that is received 7-13 DAYS prior to the event will refund the Renter their deposit and ONLY 50% of the rental fee.
  3. A notice to cancel a reservation that is received LESS THAN 7 DAYS prior to the event will forfeit ALL of the rental fee, but the deposit will be refunded.  

• The Renter is required to contact Pam Green at 423-255-3887, ONE WEEK PRIOR to your reservation date to confirm “set up” of the facility and opening time. 
  
• Key –
  Depot key is picked up at the Administration Desk at Ringgold City Hall between 8:00 a.m. and 5:00 p.m. the day of your rental. (If you have a weekend rental then pick up the key at Ringgold City Hall before 5:00 p.m. on the Friday before your weekend rental.)

• Return the key to the Administration Desk at Ringgold City Hall or deposit it in the payment drop box behind Ringgold City Hall.

• The light switches, thermostats and ice machine are located in the room behind the kitchenette. 
   
• The following activities and items are prohibited:
   
  1. NO ITEMS may be attached to the Depot walls at any time!
  2. Signs, posters, banners or other items of any type of advertisement may not be displayed in any manner inside or outside the Depot premises except during the rental period.
  3. Dragging tables and chairs across the floor is prohibited.
  4. Skateboards, roller skates, bicycles or animals (except those assisting handicapped individuals) are not allowed inside or on the premises of the Depot.
  5. Clogging and/or tap dancing must be confined to the stage area only. No clogging and/or tap dancing shoes will be permitted on any floors other than the stage.
  6. Pyrotechnics and/or fireworks of any kind are not allowed inside the building or on the premises of the Depot at any time.
  7. NO SMOKING INSIDE THE DEPOT. Cigarette butts are to be disposed of outside the building in the receptacles provided by the City.
  8. NO ALCOHOLIC BEVERAGES WILL BE ALLOWED IN THE RINGGOLD DEPOT WITHOUT A SPECIAL EVENTS LICENSE. To obtain a Special Events License (Concessionaires License) a Caterer/Restaurant must apply to the City of Ringgold at lease fifteen (15) days before the event. Alcohol may only be served with a meal.  The caterer/restaurant must have a current license to serve liquor-by-the-drink within the City Limits; and a licensed staff member must be persent during the entire event.

• Cleaning instructions are posted on the ice machine at the Depot.
   
• The lights must be turned off and all doors secured prior to exiting the building.